Privacy Policy

Introduction

With this data protection declaration, we would like to inform you about which
personal data we at ELEPHANT Coaching & Consulting collect on our
website for business coaching, for what purposes and to what extent we process it.
It applies to all data processing that we carry out as part of our
services, on our website and in our online presences (e.g. social
media).

Elena Samaras
ELEPHANT Coaching & Consulting
Leopoldstr. 37a
80802 München
EMail: elena@elephantcoaching.org

We, ELEPHANT Coaching & Consulting, process different types of data, depending
on how you interact with us:

  • Inventory data (e.g. name, address)
  • Contact data (e.g. email, phone number)
  • Payment data (e.g. bank details)
  • Usage data (e.g. pages visited, click behavior)
    Content data (e.g. texts that you send to us)
  • Meta and communication data (e.g. IP address, time stamp)

This concerns you if you:

  • are a customer, prospective customer or business partner of ELEPHANT Coaching & Consulting,
  • use our website,
  • communicate with us.

We, ELEPHANT Coaching & Consulting, process your data for the following purposes:

  • to provide our coaching services and fulfill contracts,
  • to communicate with you,
  • for marketing (e.g. newsletter, only with your consent),
  • to optimize our website (e.g. reach measurement),
  • for the security and administration of our systems.

We, ELEPHANT Coaching & Consulting, base our data processing on the following legal bases of the General Data Protection Regulation (GDPR):

  • Your consent: If you explicitly allow us to process your data (e.g. for newsletters), Art. 6 para. 1 sentence 1 lit. a GDPR applies. You can revoke this consent at any time.
  • Contract fulfillment: If the processing is necessary to fulfill a contract with you or to carry out pre-contractual measures (e.g. coaching assignments), Art. 6 para. 1 p. 1 lit. b DSGVO applies.
  • Legal obligations: If we are legally obliged to process data (e.g. for tax records), this is based on Art. 6 para. 1 sentence 1 lit. c DSGVO.
  • Legitimate interests: If the processing serves our legitimate interests (e.g. website optimization or security measures) and your rights do not prevail, we rely on Art. 6 para. 1 sentence 1 lit. f DSGVO.

In addition to the GDPR, national regulations such as the German Federal Data Protection Act (BDSG) also apply, in particular to rights of access or the processing of special categories of data.

We, ELEPHANT Coaching & Consulting, protect your data with modern technical and organizational measures (e.g. TLS/SSL encryption for our website) to ensure confidentiality, integrity and availability.

We at ELEPHANT Coaching & Consulting only share your data when necessary – e.g. with IT service providers or authorities. For international transfers (e.g. to the USA), we ensure that appropriate safeguards are in place, such as the Data Privacy Framework or standard contractual clauses.

We, ELEPHANT Coaching & Consulting, delete your data as soon as it is no longer needed or you revoke your consent, unless there are legal storage obligations (e.g. 10 years for accounting documents in accordance with § 147 AO).

You have the following rights with ELEPHANT Coaching & Consulting:

  • Information: What do we know about you?
  • Correction: Correct inaccurate data.
  • Deletion: Have your data removed (except where required by law).
  • Objection: Object to the processing (e.g. in the case of direct advertising).
  • Data portability: Receive your data in a machine-readable format.
  • Complaint: Contact a data protection authority.

Just contact us by email: elena@elephantcoaching.org.

We, ELEPHANT Coaching & Consulting, process data to provide you with coaching, respond to inquiries and handle business processes (e.g. billing). We use data from online courses to document your participation and evaluate progress.

You will only receive our newsletter from ELEPHANT Coaching & Consulting with your consent. You can unsubscribe at any time – a link to do so is included in every email.

We, ELEPHANT Coaching & Consulting, use WordPress for our website and Google Analytics to analyze its use (with IPMasking for your protection). Your IP address is required to deliver the content.

We, ELEPHANT Coaching & Consulting, use Calendly for online scheduling and Microsoft Office (including Outlook and MS Teams) for communication, organization, and delivery of coaching sessions. This may involve processing data such as your name or email address.

At ELEPHANT Coaching & Consulting, we use MS Teams or Google Meet for meetings. This may involve the processing of data such as your name, IP address or audio/video recordings. We only make recordings with your consent.

We, ELEPHANT Coaching & Consulting, are active on platforms such as LinkedIn and Instagram. Note that these providers may also use your data for their own purposes (e.g. advertising) – for more information, see their privacy policies.

We, ELEPHANT Coaching & Consulting, will update this statement as needed. Therefore, please check it regularly. We will notify you of any important changes.

If you have any questions, please feel free to contact us at: elena@elephantcoaching.org!

As of: March 2025

×